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25 January 2023

10 steps to take when implementing a successful RPA programme.

Implementing a successful RPA (Robotic Process Automation) program can help a business increase efficiency and reduce errors. RPA involves using software robots to automate repetitive and rule-based tasks that are typically performed by humans.

Not sure how to get started? Let us walk you through our 10 steps to take when implementing a successful RPA program:

Step 1 – Identify the processes that can be automated: The first step in implementing a successful RPA program is to identify the processes that are suitable for automation. These are typically repetitive, time-consuming, and rule-based tasks that do not require human judgement or creativity. Examples of processes that can be automated include data entry, processing invoices, and generating reports.

Step 2 – Assess the feasibility and potential benefits of RPA: Once you have identified the processes that can be automated, it is important to assess their feasibility and potential benefits. This will help you determine which processes are most suitable for automation and how much time and money you can save by implementing RPA.

Step 3 – Select the right RPA technology: There are many different RPA technologies available, and it is important to select the one that is right for your business. Some factors to consider when selecting RPA technology include the type of processes you want to automate, the complexity of those processes, and your budget.

Step 4 – Train your staff: RPA will require your staff to learn new skills and work with new technology. It is important to provide training to ensure that your staff are comfortable using the RPA technology and can work effectively with the software robots.

Step 5 – Develop a clear implementation plan: A successful RPA program requires a clear implementation plan that outlines the steps to be taken, the resources required, and the timeline for implementation. This plan should be shared with all stakeholders to ensure that everyone is on the same page and working towards the same goals.

Step 6 – Test the RPA system thoroughly: Before rolling out the RPA system to all of your employees, it is important to test it thoroughly to ensure that it is working as expected. This will help you identify any issues or bugs and fix them before the system is used in production.

Step 7 – Monitor and manage the RPA system: Once the RPA system is up and running, it is important to monitor and manage it to ensure that it is working efficiently and effectively. This may involve monitoring the performance of the software robots, tracking their usage, and making adjustments as needed.

Step 8 – Continuously improve the RPA system: RPA technology is constantly evolving, and it is important to stay up-to-date with the latest developments. This may involve implementing new features or upgrading to new versions of the RPA software.

Step 9 – Engage with stakeholders: RPA can have a significant impact on the way your business operates, and it is important to engage with all stakeholders to ensure that they are aware of the changes and support the implementation of RPA.

Step 10 – Evaluate the success of the RPA program: Finally, it is important to evaluate the success of the RPA program to determine whether it is meeting its goals and providing the expected benefits. This may involve tracking key metrics, such as the time and money saved through automation, and comparing them to the original expectations.

In summary, implementing a successful RPA program can help your business increase efficiency and reduce errors. By following these 10 steps, you can ensure that your RPA program is implemented smoothly and effectively.

Velocity IT is here to help you maximise your RPA efforts.

As process automation pros with deep technology expertise, we can help you apply automation to your business problems in the most efficient and strategic ways.

Being vendor agnostic, we are not locked into any specific technology solutions, which means we are fully focused on finding the right technology for your business and budget.

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